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Effective October 1st, 2019, major changes to the Ontario Construction Act will affect the requirements for payment to contractors. We foresee that these changes will require condominium boards and property managers to adjust the way they typically process payment to contractors working on restoration projects.

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Upcoming Changes to Prompt Payment Legislation – The Effect on Condominium Restoration Projects

Current Standards for Release of Payment

Currently, under the standard contract commonly used for condominium restoration projects, the following payment process is typically employed:

  1. The contractor submits an application for payment to the consultant for review; the consultant must review it, and within 10 calendar days issue the condominium a certificate for payment if the application is acceptable.   
  2. The condominium is responsible for payment on or before 20 calendar days after either the consultant’s receipt of the contractor’s application for payment, or the end of the billing period, whichever is later.

In other words, the contractor typically receives payment 30 calendar days after submitting his application.


New Standards for Release of Payment, Effective October 1st, 2019

The amendments to the Construction Act require a different payment process:

  1. The contractor submits an application for payment to the consultant for review.
  2. If the condominium wishes to dispute the application for payment, the consultant has 14 calendar days to file a notice of non-payment to the contractor, stating whether the full invoice or a portion thereof will not be paid, and providing reasons why. 
  3. If the application for payment is not disputed, the consultant issues a certificate for payment to the condominium, and the condominium is responsible for payment no later than 28 calendar days after the contractor submits the application for payment.
If payment is not made, under the amended Construction Act the contractor now has the right to refer the matter to an adjudicator licensed to conduct a hearing and resolve the dispute by making a judgement which has the weight of a court order.Although this adjudication process will be available for a variety of disagreements, it's easy to see it being used to enforce payment terms.

This means that, in the near future, if a condominium wishes to dispute a contractor’s application for payment, the consultant must take action on its behalf within 14 calendar days. Otherwise, the condominium is required to release full payment to the contractor no later than 28 calendar days after the date of submission of his application for payment. If payment is not made in time, the contractor can initiate the specialized adjudication process.

The Effect of these Changes on Condominiums

After working with condominiums on a variety of restoration and maintenance projects, our experience is that Boards of Directors typically meet once or twice a month to discuss all building issues. Property managers also typically release cheques for payment at pre-set intervals on a monthly basis.

This protocol suits much regular condominium administration, but in the past often led to contractors remaining unpaid for 40 or 50 days if meeting and/or payment schedules did not align with the timing of billing certifications. If an invoice was disputed, payment could be delayed 60 days or longer.
Under the current standards, while this was a breach of contract, it was quite rare that the contractor would take intervening action. The contractor’s main recourse under this system was to stop work on site until payment is released, which was not conducive to project completion, and detrimental to all parties.
 
Under the new Act, there will be an established process, specifically intended for resolving these types of disputes without halting the project. An adjudicator qualified by an Authorized Nominating Authority under the Construction Act will review the case. In most cases, the adjudicator will issue a court order for the owner to release payment unless adequate reason for non-payment without filing a notice of non-payment can be presented.
 
Would you like to know how your condominium’s payment processes must change?  Click here
 
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Your Condominium Engineers.

 
Over the past 35 years, Keller Engineering has been working with condominium boards and managers to secure the value of their assets. This experience has allowed us to develop a suite of engineering services designed specifically for owner occupied buildings to minimize disruption without compromising quality. Our condominium expertise and accountable project leads ensure open lines of communication and prompt response times.
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