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U3A Kinver – Notice of Annual General Meeting
 Our AGM this year will be on Friday, 31st May at the KSCA Community Centre at 2.00pm.
The Agenda for the meeting, the minutes of last year’s meeting and the Annual Accounts for 2018/2019 are attached.
As is usual for an AGM, members will receive reports on the activities and finances of the U3A for the past year.
We will also be electing the Chairman, Vice Chairmen, Secretary and Treasurer and Committee Members for the next twelve months.  Nominations are welcome for any of the officer or committee posts. Please contact the Secretary (membership@u3akinver.org) if you want a nomination form.
The AGM will also consider any resolutions proposed by members and these would need to be in the hands of the Secretary at least 21 days before the meeting. 
It is hoped that it will be possible to get through the formal, but necessary, AGM proceedings fairly quickly and, following an opportunity for questions or comments, move on to hear our guest speaker.
 
Fourth Annual General Meeting of U3A Kinver:  31st May 2019
Agenda
1. Apologies
2. Confirm the Minutes of the previous AGM held on 25th May 2018
3. Matters arising from the previous AGM
4. Trustees Report
5. Financial Report
6. Appointment of Examiner for Financial Year ending 31st March 2019
7. Election of Chairman for 2019/2020
8. Handover to newly elected Chairman
9. Election of:
            Secretary
            Treasurer
            Vice Chairmen
            Committee Members
10. Consideration of resolutions, if any, proposed by members
 
U3A KINVER
MINUTES OF THE ANNUAL GENERAL MEETING
HELD AT THE KSCA LEGION DRIVE, KINVER ON
FRIDAY 25TH MAY 2018
 
PRESENT
Brian Quaintance (in the Chair), Colin Weaver, John Aston, Hilary Weaver, Liz Roberts, Jackie Ward, Maggie Jones, Rod Marshall and approximately 50 other members.
 
WELCOME
Brian Quaintance welcomed everyone attending the Annual General Meeting of U3A Kinver.
 
MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING
The above held on the 19th May 2017 were confirmed by the Meeting.
 
MATTERS ARISING
There were no matters arising from these minutes.
 
CHAIRMAN’S REPORT
Brian gave his report (see copy attached)
 
FINANCIAL REPORT
Colin Weaver presented the Financial Report and wished to record thanks to Nigel Luckett for examining the Accounts for the year.
David Young proposed and Tony Smith seconded that the Report be accepted.
 
APPOINTMENT OF EXAMINER FOR FINANCIAL YEAR 2018/2019
Colin Weaver proposed and Rod Marshall seconded that Nigel Luckett be appointed Examiner for the current year.
 
ELECTION OF CHAIRMAN FOR 2018/2019
Colin said that Brian Quaintance had been nominated and seconded to be Chairman for the coming year and he was elected unanimously.
 
ELECTION OF OFFICERS AND COMMITTEE MEMBERS FOR 2018/2019
Brian said that there were valid nominations for the posts of Secretary, Treasurer, two Vice Chairmen and four Committee Members.
 
Chairman
 
Brian Quaintance
Proposer
Olive Bunn
Seconder
Judith Bloor
Vice Chairman John Aston Molly Konya Margaret Aston
Vice Chairman Ben Thompson Margaret Thompson Joan Bowles
Treasurer Colin Weaver Diane Davies Anne Croxford
Secretary/Membership Hilary Weaver Diane Davies Anne Croxford
 
 
 
 
Nominations were received at the meeting for Committee Members
 
Committee Members
 
Julia Bathurst
Liz Roberts
Jackie Ward
Rod Marshall
Proposer
Chris Furness
Olive Bunn
Greta Whitehouse
Gillian Morrell
Seconder
Sue Garbutt
Judith Bloor
Joy Hemmings
David Giddings
 
The Chairman proposed that the election of the remaining Officers and Committee members be dealt with en-block.  These were elected unanimously.
 
Brian said there were still a number of vacancies for committee members and to let him know if anyone was interested in being seconded to the Committee.
 
CONSIDERATION OF RESOLUTIONS
To consider the resolution proposed by the Committee.
 
Colin explained that the amendment is necessary following a ruling by the Charities Commission that all activities, including those previously classed as “Social” and normally excluded from the U2A’s accounting to the Commission, should now be included in U3A.  The new wording makes it clear that all activities of the U3A will fall within our Charitable Purpose.  Colin then proposed the formal motion:
 
“That the meeting approve the deletion of existing Clause 3(i) of our Constitution and its substation by a new Clause 3 (i) to read as follows:-
 
The advancement of education and, in particular, the education of older people and those who are returned from full time work, by all means including associated activities conducive to learning and personal development, residing in Kinver and its surrounding locality”.
 
The motion was seconded by Peter Bates and was agreed by the meeting.
 
Sylvia Sidaway thanked Brian for all the work that he does for the U3A.
 
Brian said that this concluded the AGM and the Meeting finished at 2.30 p.m.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
U3A KINVER – ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2019
  31/03/2019   31/03/2018
GENERAL FUND      
Income      
Annual subscriptions      6,137.00         4,687.50
Donations:      
  KSCA refurbishment scheme               2,556.00
  External sources             300.00
  Social fund                     600.00
  Refreshments and groups       1,005.00                
Surplus from Interest Group activities      3,170.85        2,641.75
Surplus from Trips and Events       135.04                           
Total Income    10,447.89       10,785.25
       
Expenditure      
Membership Costs (inc. Fees to Third Age Trust)        885.19           546.00
Monthly meeting expenses     1,125.00         1,217.00
Administration           169.33             319.16
Group Leaders meetings                                      136.20
Newsletter       252.97            178.44
Direct Mail Costs for Third Age Matters          380.00                       
Purchase of equipment etc     1,133.18            798.96
Grants to Interest Groups           297.74       1,128.28
KSCA refurbishment scheme               -          4,252.05
Other             59.74          26.13
Total expenditure  4,303.15        8,602.22
       
Surplus of Income over Expenditure    6,144.74         2,183.03
       
BALANCE SHEET AS AT 31/03/2019   31/03/2018
Fixed assets:      
   Value brought forward       1,395.00       550.00
   Fixed assets introduced in year       708.00         2,048.05
   Depreciation for the year -  973.00      -  1,203.05
   Value at year end      1,130.00      1,395.00
Funds at Barclays Bank Community Account     16,898.22       11,621.36
Cash in hand          452.73             223.80
Rents paid in advance       1,253.00    
Less: Pre-paid subscriptions for 2019/20   -  4,313.00      -  4,589.00
Total net assets    15,420.95         8,651.16
Represented by:      
Retained funds brought forward       8,651.16         6,468.13
Retained funds from former Social Fund           890.05    
        9,541.21    
Add: surplus for the year       6,144.74         2,183.03
Less: movement in fixed assets      -  265.00    
      15,420.95         8,651.16
 

 







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U3A Kinver · 43 Foster Street · Kinver, DY7 6JE · United Kingdom

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