Hello ONHB members,
Annual General Meeting
This is the official notification for the 2019 annual general meeting of the Ottawa New Horizons Band, scheduled to take place on Sunday, October 27, 2019 from 2 to about 3:30 p.m. in the sanctuary of Woodroffe United Church, 207 Woodroffe Ave., Ottawa.
If you participated in the Fall 2018 or the Winter 2019 ONHB session, or if you are registered for the Fall 2019 session, you are eligible to vote at this meeting. Current band leaders may vote on all matters at the meeting, except that they may not nominate or vote for directors.
You will find a copy of the AGM agenda, the draft minutes of last year’s meeting and a proposed amendment of the ONHB bylaw with explanatory document on the website (all meeting document are here) The proposed changes to the By-law appear in sections 22, 23, 24 and 33 and are underlined. Please print these documents and bring them with you as there will only be a few copies of each available at the meeting.
In October 2017 at our first AGM we adopted bylaws and elected our first board of directors. Last year and this year, as will be the case in all subsequent years, two of the four elected board positions will be open for election. Brian Carr, chair, and Leslie Scott, treasurer, have completed their two-year terms on the board. Both are standing for re-election. Art Stewart, secretary, has decided to step down from the board, and if the addition of a board position for a volunteer coordinator is ratified at the AGM there will be a third and fourth position open for election to the board this year. At its first regular meeting after the AGM, board members will decide among themselves how to assign the positions of chair, vice-chair, treasurer, secretary and, potentially, volunteer coordinator.
Under the terms of section 15 of our bylaws, as amended at last year’s AGM, any member interested in seeking a position on the board will need to be nominated by 10 members. A nomination form can be found here. The names of candidates whose completed nomination forms are submitted in person or scanned and emailed to Cathy Wilcox, the band leader representative on the board, at email@example.com by Friday, October 25 at 5 p.m. will appear on the printed ballot. The names of candidates whose completed nomination forms are submitted later than this date and time or at the AGM will have to be entered by hand by members when the voting takes place. You are encouraged to nominate energetic, involved members to run for the board, as the organization will only remain effective if it has a highly functional and active board of directors.
The agenda will also feature a “state of the union” presentation by the chair and a review of our finances by the treasurer who will present financial statements at the meeting. The band leader representative will introduce and thank our band leaders. The election of board members will be followed by a discussion of current issues and a Q&A period.
If you can, please attend the AGM, learn what has been accomplished over the last 12 months, review the financial results for the completed year and the budget for the upcoming year, meet the band leaders, participate in the selection of strong board members, and join the discussion of issues of importance to the membership during the Q&A session. Please consider running for the board or encouraging others to do so and join us on October 27 to meet and greet other band members and help us with the essential business of ONHB. Parking is available behind the church, as well as on the south side of Woodroffe Public School next door.
A Call For Volunteers!
Ottawa New Horizons (ONHB) is a not-for-profit organization, and it wouldn’t exist at current fees without volunteers. We acknowledge the time that many of you already give.
Our new volunteer coordinator, Susan Palmer, will help our 9 bands to make efficient use of all our volunteers. Many hands make light work! Your band rep will have more information this week at rehearsal.
Brookfield, Merivale and Nepean High Schools are open for ONHB band rehearsals. You may have heard media reports regarding a “work-to-rule” campaign or a possible strike by the Canadian Union of Public Employees (CUPE). Please note that the Ottawa-Carleton District School Board does not have any CUPE bargaining units. Labour actions taken by education workers represented through CUPE will not affect OCDSB schools.
The ONHB Team